If you hold data not listed below which you consider data should be listed or if you become aware of any changes that may affect the periods listed below or if you have any other questions about this record retention schedule, please contact our Data Protection Officer
| TYPE OF DATA | RETENTION PERIOD | RECORD OWNER |
|---|---|---|
| Financial records | ||
| Payroll records. | Payroll records. Seven years after audit | |
| Supplier contracts | Seven years after contract terminated | |
| Invoices | 7 years | |
| Cancelled cheques | 7 years | |
| Bank Deposit Slips | 7 years | |
| Business expense documents | 7 years | |
| Cheque register/books | 7 years | |
| Credit card receipts | 3 years | |
| Petty cash receipts/documents | 3 years | |
| Employee Records | ||
| Disciplinary, grievance proceedings records, oral/verbal, written, final warnings, appeals | As per legal requirement | |
| Applications for jobs, interview notes, CV’s Where candidate unsuccessful Where candidate successful | Delete Immediately Duration of employment | |
| Payroll input forms, wages/salary records, overtime/bonus payments, payroll sheets, copes | 7 years | |
| Bank Details- current | Duration of employment | |
| Payroll/wages | Duration of employment | |
| Job history including staff personal records, contracts, terms and conditions, service dates, pay and pension history, resignation/termination letters | As per legal requirements | |
| Employee address details | Duration of employment | |
| Expenses clams | As per legal requirements | |
| Annual Leave records | Duration of employment | |
| Accident Books, Accident Reports and correspondence | As per legal requirements | |
| Certificates and self certificates unrelated to workplace injury; statutory sick pay forms | As per legal requirements | |
| Pregnancy/Childbirth certification | As per legal requirements | |
| Parental Leave | Duration of employment | |
| Maternity pay records and calculations | As per legal requirements | |
| Redundancy details, payment calculations, refunds, notifications | As per legal requirements | |
| Training and development records | As per legal requirements | |
| CCTV | ||
| Where images are being recorded for crime prevention, a police matter or other incident | 6 years | |
| Recorded images and footage in all other cases | No longer than 90 Days |
If you have any questions, please contact us using the form below
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